Importing of Lists and Need to Combine Columns in Microsoft Excel

Combine content

I had a client that needed her excel database of contacts added into her new autoresponder system. What was odd was – the system only wanted Name not first name and last name columns. So I went through and google’d for the coding to make this happen.

In case you might need it here it is:

=A1&” “&B1&”

So I “married” column A and column B together to get name.

Split content based on a delimiter

Use this method if your names have a delimited format, such as “First_name Last_name” (where the space between First_name and Last_name is the delimiter) or “Last_name, First_name” (where the comma is the delimiter).

Split space-delimited content

To complete these steps, copy the following sample data to a blank worksheet.

How to copy an example

1
2
3
4
A
Syed Abbas
Molly Dempsey
Lola Jacobsen
Diane Margheim
  1. Select the range of data that you want to convert.

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  2. On the Data tab, in the Data Tools group, click Text to Columns.
  1. In Step 1 of the Convert Text to Columns Wizard, click Delimited, and then click Next.
  2. In Step 2, select the Space check box, and then clear the other check boxes under Delimiters.

The Data preview box shows the first and last names in two separate columns.

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  1. Click Next.
  2. In Step 3, click a column in the Data preview box, and then click Text under Column data format.

Repeat this step for each column in the Data preview box.

  1. If you want to insert the separated content into the columns next to the full name, click the icon to the right of the Destination box, and then select the cell next to the first name in the list (B2, in this example).

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 Important   If you do not specify a new destination for the new columns, the split data will replace the original data.

  1. Click the icon to the right of the Convert Text to Columns Wizard.

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  1. Click Finish.

Source: http://office.microsoft.com/en-us/excel-help/split-names-by-using-the-convert-text-to-columns-wizard-HA010102340.aspx